Search is the fastest way to find anything in your dScribe catalog — reports, datasets, definitions, data products, or any other asset that has been cataloged.
You can start a search from two places in the web portal:
The global search bar on your homepage — great for quick lookups.
The dedicated Search page — the full search experience with filters, sorting, and customizable result tables.
AI-assisted search
Search in dScribe goes beyond literal keyword matching with contextualized matching. The AI algorithm uses the underlying knowledge graph — the relations between your organization's definitions, reports, datasets, and other assets — to surface results that are connected to your query, even when they don't contain your exact search terms.
For example, searching for a metric might surface the report that visualises it, the definition that describes it, and the dataset it's computed from — because dScribe knows those assets are linked.
When a result is surfaced through contextualized matching rather than a direct keyword match, it's flagged with a sparkle icon:
Validated assets rank higher: When two assets are equally relevant to your query, the one marked as Validated appears above the others. This nudges users towards the assets your data stewards have already vouched for.
Filtering, sorting, and customizing results
The Search page gives you a full set of controls to narrow down and reshape your results.
Filters
Administrators decide which filters are always visible above the result table. Typically these include:
Asset type — e.g. Definition, Report, Dataset, Data Product.
Validation status — show only Validated, Draft, etc.
Domain — the domain the asset belongs to.
Owner — filter to assets owned by specific users or teams.
Source — e.g. Power BI, Snowflake, Tableau...
Adding more filters
Click + Add Filter to access every other property in your catalog — including any custom properties your organization has defined. This is what makes search work for company-specific needs:
Search results customization
You can sort your search results:
You can group your search results:
You can add or reorder columns on the search page:
Save your setup as a View: A combination of filters, columns, and sorting can be saved as a custom view, so you can re-open it later in one click. See Custom views on the search page for the full walkthrough.
Previewing and opening assets
When you find a result you're interested in, you have two ways to dig in without losing your search context:
Click the asset's name to open a preview on the right. The preview shows the asset's description, status and key metadata — without leaving the search page.
Click Open detail page to open the full asset, or Open Report / Open in source to jump directly to the asset in its source system (e.g. a report in Power BI).
Personalized recommendations
dScribe learns from how you use the catalog — the assets you open, the searches you run, the reports you view, and your activity inside the dScribe Power BI extension. Based on this, a Recommended for you section on your homepage surfaces assets that are likely relevant to your work:
Recommendations are user-specific: every person in your organization sees their own list based on their own activity.
Where to go next
→ Custom views on the search page — save filter and column combinations for quick reuse and sharing
→ Custom properties — add organization-specific properties to filter and group by
→ Bulk actions — how to bulk edit assets via the search page
→ dScribe in Power BI — access the catalog directly from inside a report
Have a question or can't find what you're looking for? Use the chat icon inside the catalog to reach the dScribe support team.