Three building blocks work together to model how people collaborate inside dScribe: Users, Teams, and Access Policies. This article covers the first two — how to create users, how to organize them into teams, and how authentication fits in. For everything to do with permissions, see Access Policies.
Users
Users in dScribe can be created in two ways:
Automatically via SSO — recommended for most organizations.
Manually via the admin portal — for one-off accounts or testing.
Creating users via SSO (preferred)
When SSO is configured, any user who successfully signs in through your identity provider is automatically created in dScribe. No manual steps, no separate password to manage, users simply log in with their company login.
To set this up, see:
Enterprise authentication — the general SSO setup article.
Azure Entra ID (Azure AD) — step-by-step setup for the most common identity provider.
Creating users manually
For organizations that aren't using SSO — or to add a one-off user — you can create users directly:
Go to the admin portal.
Select the Users tab.
Click Create and fill in the new user's details.
Good to know: For users synchronised with an identity provider ("IdP"), certain fields (like email) are managed by the IdP and locked inside dScribe.
Teams
A team is the link between users and Access Policies. Rather than assigning permissions to people one by one, you assign Access Policies to a team, and every user in that team inherits those permissions.
Teams are managed from the Teams tab on the admin portal's organization page.
Every dScribe organization comes with four default teams (Administrators, Global Stewards, Contributors, Viewers) that cover the most common roles. Customers on the Enterprise Plan can create extra teams with customized permissions.
A user can belong to multiple teams, and they'll inherit the combined permissions of every team they're a member of.
Where to go next
→ Access Policies — configure what each team is allowed to do
→ Enterprise authentication — general SSO setup
→ Azure Entra ID (Azure AD) — SSO setup for the most popular identity provider
Have a question or can't find what you're looking for? Use the chat icon inside the catalog to reach the dScribe support team.