By default, all assets are freely discoverable in dScribe. In some cases, it may be necessary to restrict access to certain assets so that only authorized teams can see them. To achieve this, you can assign a Discovery Policy, which allows you to control who can discover and access assets within the dScribe Catalog.
Who can assign a Discovery Policy?
Only users with the Restrict discovery permission can assign assets to a Discovery Policy. This permission is granted through a Contribution Policy, which determines what actions a user can perform on an asset.
However, users can only assign assets to Discovery Policies that have been specifically assigned to them.
How can I restrict an asset?
Individually: Go to the Asset detail page, click the incognito icon, and select the appropriate Discovery Policy.
Bulk Actions: Apply the restriction to multiple assets at once using Bulk action.
Steps to restrict discovery of an individual asset
In this example, we will make the Account Engagement report visible only to the Power Users Finance team.
Verifying My Permissions
Contribution Policy: I have a Contribution policy that allows me to edit and manage Restrict discovery. This is essential, as it grants me the authority to modify who can access and interact with the asset.
Discovery Permissions: As a member of the Power Users Finance team, I have the ability to assign the High Sensitivity Discovery policy. This ensures that only authorized users can discover and access this asset.
On the Asset detail page, locate the incognito icon in the header. If no restriction policies are currently applied, the icon will likely appear grey or inactive.
Click on the icon and select the appropriate Discovery Policy from the dropdown menu. In this case, select High Sensitivity.
After selecting the policy, a list of teams that can access this asset will appear.
Click the Save button in the bottom bar to apply the change.
Once the High Sensitivity policy is applied, the Account Engagement report will only be discoverable by members of the Power Users Finance team.
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Who can see restricted assets?
Only users assigned to the corresponding Discovery Policy will be able to discover and access the asset. Users who are not assigned to the policy will not see the asset in search results.